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Software Cost Catalog

The Software Cost Catalog is where you override the built-in per-seat cost for specific software with your organization's actual negotiated rates. These figures feed the Savings Recommendations engine on the Optimization page so reclaim and right-sizing math reflects what you actually pay, not list price.

Cost Resolution Order​

ELM resolves a software cost by walking this priority order until it finds a value:

  1. License record — Cost on the License record itself (highest confidence)
  2. Your Override — Cost set on this page (your negotiated rate)
  3. Built-in catalog — Public-price estimate shipped with ELM
  4. Unknown — No price available — surfaces as Uncovered

The higher in the list, the higher the confidence the optimization engine assigns to its recommendations.

Coverage KPIs​

Four tiles on the page count software products by which tier of the resolution order they sit in:

  • With License record — High-confidence, cost on a license record
  • With your override — Your negotiated rates (this page)
  • Built-in catalog — Public-price estimate
  • Uncovered — Needs a price — Savings Recommendations cannot fire for these products

Tabs​

  • Your Overrides — Lists every per-seat override you've added — software, publisher, your cost / seat / month, built-in price for comparison, currency, notes, last updated, edit / delete actions
  • All Installed Software — Full catalog of software detected in your fleet (from CMDB and connectors); use this tab to see what hasn't been priced yet and click Add cost to override

Actions​

  • + Add cost — Open a dialog to add a new per-seat override
  • Bulk CSV — Import a CSV of overrides for fast initial seeding
  • Auto-populate from your fleet — Use the All Installed Software tab to see exactly what's detected and override only what you have negotiated rates for

Best Practices​

  • Prioritize overrides for the largest-spend software first — accurate negotiated rates on the top 10 vendors typically captures 80% of the savings calculation accuracy.
  • Keep Notes populated with the contract reference so the next admin understands why an override differs from public price.
  • Re-import overrides annually after the renewal cycle — your negotiated rates change, but the catalog won't update itself.
  • Drive Uncovered to zero — every uncovered product is a blind spot for the Savings Recommendations engine.