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Applications

Applications is the master catalog of every desktop application the SWA agent has ever captured. Each row maps a process name (e.g. chrome.exe) to a display name, a category, and a productivity flag — feeding every analytics view that distinguishes productive vs unproductive time.

Application Table​

A sortable, paginated table with one row per application:

ColumnDescription
ApplicationDisplay name (e.g. Adobe Acrobat)
Process NameExecutable name (e.g. Acrobat.exe)
PublisherSoftware vendor, when known
CategoryProductivity category (e.g. Core Work, Design)
TypeApplication type (e.g. desktop, web)
DevicesDistinct devices that have run this app
Usage (hrs)Total hours of usage across the fleet
First SeenDate the app was first captured
Last SeenDate the app was last captured
LicensedLicensing flag
StatusActive / Inactive
ActionsEdit, Map Category, Deactivate

Use the Show Inactive checkbox to view deactivated apps alongside active ones. The Search field finds applications by name or process name.

Adding an Application​

Click + Add Application to open the Add Application modal. Fill in:

  • Application Name — Display name
  • Process Name — Executable name (e.g. chrome.exe)
  • Publisher — Optional vendor name
  • Category — Select from Categories
  • Type — desktop or web
  • Licensed — Toggle if license consumption should be tracked

Save to persist. The agent will start matching captured activity against the new entry from the next heartbeat.

Map Category (Bulk)​

Use the Map Category action to bulk-update the category mapping for one or more applications. This is the fastest way to clean up Uncategorized rows after onboarding new devices.

Licensed Applications​

The Licensed flag marks applications that consume a paid software license. Once flagged:

  • Usage hours feed into license-utilization views
  • Devices column tells you which devices are actually using the license — useful for license-rationalization conversations with procurement

Best Practices​

  • Run a monthly sweep of Uncategorized applications and assign them to the right Categories. Use Map Category to bulk-update similar tools.
  • Mark all paid software as Licensed: true so SWA can produce useful utilization data for procurement.
  • Don't deactivate an application unless you're sure it should never appear in analytics — deactivation hides historical activity in many views.
  • For applications with multiple processes (e.g. Microsoft Teams has Teams.exe and ms-teams.exe), maintain one entry per process and they'll roll up under the same display name automatically.