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Asset Lifecycle Management

BEAK ITAM manages every stage of an asset's lifecycle, automating workflows and ensuring compliance at each transition.

Lifecycle Stages​

1. Request & Procurement​

  • Standardized request workflows for new assets
  • Approval chains based on asset type, cost, and department
  • Vendor catalog integration for pricing and availability
  • Purchase order tracking and budget management

2. Receiving & Inventory​

  • Barcode/QR code scanning for incoming assets
  • Automatic inventory registration upon receipt
  • Asset tagging and labeling automation
  • Warranty and contract tracking from day one

3. Deployment & Assignment​

  • Automated provisioning workflows
  • User assignment with role-based access
  • Software deployment and configuration
  • Location and department tracking

4. Operations & Maintenance​

  • Real-time health monitoring and alerting
  • Scheduled maintenance windows and reminders
  • Warranty and contract renewal tracking
  • Incident history and repair tracking

5. Reallocation & Transfer​

  • Asset transfer workflows between users, departments, or locations
  • Automated data wiping and reprovisioning
  • Chain of custody audit trail
  • License reassignment during transfers

6. Retirement & Disposal​

  • End-of-life identification based on age, performance, and support status
  • Certified data destruction workflows
  • Environmental compliance for e-waste disposal
  • Asset write-off and financial reconciliation

Automation Rules​

Configure rules to automatically trigger lifecycle transitions:

  • Move assets to "maintenance" when warranty expires
  • Flag assets for retirement after a defined service period
  • Auto-reassign licenses when users are offboarded
  • Generate procurement requests when inventory falls below thresholds