License Optimization
Automatically identify and reclaim dormant M365 licenses, downgrade over-provisioned tiers, and optimize your licensing spend.
Dormant License Reclamation
Detection
Licenses are flagged as dormant based on configurable inactivity thresholds:
- No sign-in activity for 30/60/90 days (configurable)
- No application usage despite active sign-ins
- Users on extended leave or offboarded without license removal
Reclamation Workflow
- Dormant license detected and flagged
- Notification sent to user and manager (configurable grace period)
- License automatically reclaimed after grace period expires
- Reclaimed license returned to available pool
- Reclamation logged for audit and reporting
License Tier Optimization
Identify users assigned premium licenses (E5) who only use features available in lower tiers (E3/E1):
- Map feature usage to license tier requirements
- Generate downgrade recommendations with projected savings
- Bulk downgrade workflows with approval chains
Reporting
- Monthly savings reports with dollar amounts
- License pool utilization dashboard
- Reclamation history and audit trail
- Projected savings based on current recommendations